Facility Operations & Administration
The High Prairie Agricultural Society (HPAS) is seeking motivated and community-minded individuals to support the daily operations of the Agriplex and Society administration. The Ag Society is seeking to hire:
One individual in a combined Facility Manager role, O Two individuals to separately fulfill: Office Administration duties & Facility Caretaking / Janitorial duties
This flexibility allows us to find the best fit for our organization and community.
About the High Prairie Agricultural Society
The High Prairie Agricultural Society operates a busy multi-use community facility just North of High Prairie that supports agricultural events, equine activities, user groups, meetings, rentals, and community programming throughout the year. We are looking for reliable, organized, and self-motivated individuals who take pride in maintaining welcoming community spaces and promoting local organizations.
Option 1 – Combined Facility Manager Position
Position Summary
The Facility Manager oversees the administration, bookings, financial recordkeeping, facility maintenance coordination, janitorial operations, and promotion of the Agriplex and Ag Society facilities. The successful candidate will act as the primary day-to-day contact for members, renters, user groups, and the public.
Key Responsibilities
Administration & Office Operations
- Coordinate facility bookings and rentals
- Maintain calendars, schedules, and rental agreements
- Respond to emails, phone calls, and public inquiries
- Prepare meeting agendas, minutes, and board correspondence
- Maintain membership records and society files
- Assist with grant tracking and reporting
- Maintain website, Facebook page, and facility communications
Financial & Record Keeping
- Process invoices, deposits, payroll, and bill payments
- Maintain bookkeeping records using accounting software
- Prepare reports for the Board of Directors and accountant
- Maintain organized digital and hard-copy records
- Support casino reporting and grant administration
Facility Operations & Maintenance
- Ensure the facility is clean, safe, and welcoming
- Coordinate janitorial duties and supply inventory
- Perform minor maintenance and repairs
- Oversee arena grooming, snow removal, lawn care, and general upkeep
- Monitor building systems including cameras, swipe cards, and water systems
- Coordinate contractors and maintenance quotes when required
Community & Event Support
- Assist with planning clinics, community events, and volunteer work bees
- Communicate with user groups and renters
- Support facility setup and preparation for events
Qualifications
- Strong organizational and communication skills
- Experience with bookkeeping and office administration is an asset
- Ability to work independently and manage flexible priorities
- Basic maintenance and equipment operation experience considered an asset
- Comfortable using Microsoft Office, email, spreadsheets, and social media
- Valid driver’s license preferred
Hours & Compensation
- Flexible part-time position
- Approximate workload: up to 100 hours per month
- Some evening and weekend work required during events
Option 2 – Office Manager
Responsibilities
- Facility bookings and rental coordination
- Bookkeeping, invoicing, payroll, and financial reporting
- Meeting preparation and minute taking
- Membership tracking and records management
- Website, social media, and public communication
- Administrative support to the Board of Directors
- Promotion and event planning
Ideal Candidate
- Organized and detail-oriented
- Strong computer and communication skills
- Experience in bookkeeping and administration
Hours
Approximately 5-15 hours per week with flexible scheduling and some set office hours.
Option 3 – Facility Caretaker Janitor
Responsibilities
- Janitorial cleaning throughout the facility
- Arena grooming and facility setup
- Snow removal and lawn/yard maintenance
- Minor repairs and maintenance
- Monitoring facility condition and supplies
- Assisting with event preparation and cleanup
Ideal Candidate
- Self-motivated and dependable
- Effective communication skills
- Comfortable with physical work and equipment operation
- Able to work flexible hours as needed
Hours
5- 20 hours per week
Flexible hours based on facility use, events, and seasonal needs (more hours during winter than summer)
Wages offered for these roles will be$20 – $30 per hour, depending on skills and experience.
How to Apply
Please submit your resume, a brief cover letter outlining your interest and relevant experience and please indicate whether you are applying for:
- The combined Facility Manager role
- Office Manager position
- Facility Caretaker position
Applications can be submitted to the Selection Committee via email to: meghan_payne@hotmail.com for
If you have questions or would like to view the facility, please call Agricultural Society President Meghan Hunt at 780-523 1107.